Should You Buy or Lease Your Next Copier?

When it’s time to upgrade your office copier, one of the biggest decisions is whether to buy the machine outright or lease/rent it. Both options have advantages, and the right choice depends on your business’s needs, budget, and long-term plans.

Here’s a breakdown to help you decide.

Buying a copier

Pros:

• Full ownership – Once you’ve paid for the machine, it’s yours.

• Lower long-term cost – Over time, buying can work out cheaper than leasing.

• No ongoing contracts – You’re not tied to fixed monthly payments.

Cons:

• High upfront cost – Quality copiers are a big investment.

• Maintenance responsibility – You’ll need to handle servicing, repairs, and parts replacement.

• Risk of outdated equipment – Technology moves quickly, and you may need to reinvest sooner than planned.

Leasing a copier

Pros:

• Low upfront cost – Spread the cost into predictable monthly payments.

• Maintenance included – Most lease or rental agreements cover servicing and support, reducing downtime.

• Flexibility to upgrade – Easily switch to a newer model when your contract ends.

• Tax benefits – Monthly lease payments may be tax-deductible as a business expense.

Cons:

• Higher long-term cost – Leasing can cost more overall than a one-off purchase.

• Contract commitment – You’ll usually be tied into a set agreement.

• No ownership – At the end of the lease, the machine isn’t yours.

Which is right for you?

If your business has the cash flow and wants full control, buying can be cost-effective in the long run. But if you’d prefer predictable payments, ongoing support, and the flexibility to upgrade, leasing or renting is often the smarter choice.

At Elite Office Solutions, we provide both purchase and rental options, helping businesses get the best copier solution for their needs and budget.

Ready to find the best option?

Choosing between buying and leasing doesn’t have to be complicated, our experts will guide you through the benefits of each approach.

Explore our rental plans to see how we can help you reduce costs, avoid downtime, and stay flexible with your office equipment. Call us today on 01962 864 332 or get in touch online.