How Much Does Printer Leasing Cost for a Business?
For many organisations, printer leasing cost is an important factor when deciding how to manage office printing. Leasing allows businesses to access reliable, modern printing equipment without paying the full purchase price upfront.
But how much does printer leasing cost for a business and what factors affect the price?
This guide explains the typical printer leasing cost, what influences it and why many companies choose leasing instead of buying printers outright.
Average printer leasing cost
The printer leasing cost for a business usually depends on the type of printer required and how much the business prints each month.
Smaller desktop printers typically cost around £20 to £60 per month to lease. Standard multifunction office printers usually range between £60 and £150 per month, while larger high-volume machines designed for busy offices can cost £150 or more each month.
Many agreements also include maintenance, servicing and toner supplies. This can make the overall printer leasing cost easier for businesses to manage because there are fewer unexpected expenses.
What affects printer leasing cost?
Several factors influence the printer leasing cost your business will pay…
Printer type
The type of printer has a big impact on the overall printer leasing cost. A simple desktop printer will cost much less than a multifunction device that prints, scans and copies. Larger machines designed for busy offices will usually cost more to lease.
Print volume
Businesses that print frequently may require higher-capacity machines. Because of this, print volume often affects the printer leasing cost, as the equipment needs to handle larger workloads.
Contract length
Most printer leasing agreements last between three and five years. In some cases, longer contracts can reduce the monthly printer leasing cost.
Service packages
Some leasing agreements include servicing, maintenance and toner supplies. While this may slightly increase the monthly printer leasing cost, it can prevent unexpected repair bills later.
Benefits of printer leasing for businesses
Understanding the printer leasing cost is important, but it’s also useful to consider the advantages leasing offers.
Leasing allows businesses to spread the cost of equipment over time rather than paying thousands of pounds upfront. It also provides access to modern printers with the latest technology, which can improve productivity and efficiency in the workplace.
Many businesses also prefer leasing because the monthly printer leasing cost is predictable, making it easier to plan budgets. When maintenance is included in the contract, companies also benefit from reduced downtime and professional support if issues arise.
Is printer leasing cost worth it?
For many organisations, the printer leasing cost is more manageable than purchasing a printer outright. Leasing is particularly useful for businesses that print regularly, want access to reliable equipment and prefer predictable monthly expenses.
By spreading payments over time, businesses can invest in better technology without tying up large amounts of capital.
Get advice on printer leasing for your business
If you're considering printer leasing and would like advice on the best solution for your business, our team would be happy to help. We can guide you through the available options and help you find a cost-effective printing solution that suits your office.
Get in touch by emailing info@elite-os.co.uk or call 01962 864332 to discuss your requirements.
Frequently asked questions
What is the typical printer leasing cost for small businesses?
The average printer leasing cost for small businesses is usually between £30 and £120 per month, depending on the printer and the services included in the agreement.
Does printer leasing cost include toner and maintenance?
Many managed print contracts include servicing, repairs and toner within the printer leasing cost, although this can vary between providers.
Is printer leasing cheaper than buying?
In many cases, leasing can be more affordable in the short term because businesses avoid paying the full purchase price upfront.
