7 Smart Ways to Cut Your Printing and Copier Costs

Office printing and copying can quietly drain your budget if left unchecked. From wasted paper to inefficient machines, the costs add up quickly. The good news is there are simple, practical steps your business can take to reduce expenses while keeping productivity high.

Here are seven tried-and-tested ways to keep costs under control:

1. Go digital where possible

Encourage staff to use digital documents and cloud sharing instead of printing everything. Reducing unnecessary prints can have a huge impact on both costs and sustainability.

2. Default to duplex (double-sided) printing

Set your machines to print double-sided as the default. It’s an easy switch that cuts paper use nearly in half without affecting workflow.

3. Use draft mode for internal documents

For in-house drafts, memos, or proofs, switch to draft or eco mode. It uses less toner without compromising legibility.

4. Set print quotas or user tracking

Many modern copiers allow you to monitor or limit usage by department or individual. This helps identify heavy users and encourages staff to think before they print.

5. Choose the right paper and consumables

Using poor-quality or incompatible paper can cause jams, reprints, and costly wear on your machine. Stick with recommended supplies for the best results.

6. Regular maintenance saves money

A poorly maintained machine can lead to breakdowns and expensive repairs. Regular servicing keeps your equipment efficient and prevents waste.

7. Upgrade to cost-efficient equipment

Older machines are often less energy-efficient and use more consumables. Newer models can deliver better performance at a lower running cost.

Ready to save on your printing costs?

Cutting down on office printing and copier expenses doesn’t have to be complicated, and you don’t have to do it alone. At Elite Office Solutions, we specialise in helping businesses like yours save money with smarter, more efficient print solutions.

Get a tailored quote today and find out how much you could save. Call us on 01962 864 332 or request a quote online.