School in Gloucester
A smarter, more affordable print solution for a primary school in Gloucester
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The school had already begun gathering quotes as their previous lease was ending. While they had no significant issues with their former supplier, they had noticed rising costs over time.
This school, located in Gloucester and part of a local schools’ partnership, serves a large number of pupils from the surrounding suburbs and operates across a spacious site with extensive grounds.
Elite Charity Solutions first contacted the local schools’ partnership to share details of the print offering available to schools. Through this conversation, it became clear that a school within the partnership, a school based in Gloucester, was preparing to review its copier contracts.
Elite Charity Solutions then reached out directly to the school to understand its needs.
The Requirements
The school outlined several key requirements. Cost was a major consideration, but reliability and service were also essential given the importance of photocopying to daily school operations.
The school required at least three devices:
Primary machine: A fast, A3 multifunction photocopier and printer with scanning to email and teachers’ individual network folders, plus stapling capabilities.
Secondary machine: Another fast, A3 multifunction device with scanning, used by staff at the opposite end of the school.
Office machine: An A4 multifunction photocopier and printer for the school office.
The Solution
After discussions with the school business manager and ICT coordinator, Elite Charity Solutions identified the ideal mix of equipment:
A remanufactured 45-page-per-minute multifunction A3 device
A remanufactured 35-page-per-minute multifunction A3 device
A new multifunction A4 device
Additional items, including a booklet maker for the main device and an extra A4 laser printer for the ICT suite, were also provided to support wider school needs.
Elite Charity Solutions collaborated with the school’s IT support team to install and configure the machines. Each teacher was set up with a unique code for printing and copying, ensuring continued monitoring of usage. Staff received training on key features, along with simple walkthrough guides for administrative tasks such as checking counters and adding user codes.
Since installation, Elite Charity Solutions has maintained a high level of support, assisting with both IT and equipment queries.
Cost
Printing is often a major expense for schools, especially when leasing equipment. Government guidance highlights the drawbacks of leasing, including long-term commitments, early termination fees, interest, and hidden charges.
Reliability
As a vital tool for teaching staff, any equipment selected needed to be dependable.
Service
The school wanted reassurance that if issues did arise, they would be supported quickly and professionally.
Printing Accountability
To reduce waste and environmental impact, the school had been tracking individual printing usage. They wanted to continue this approach with any new equipment.
The Result?
Reduced Print Costs
The lower cost-per-copy, combined with ending their lease payments, resulted in immediate savings.
Excellent Service
The school found Elite Charity Solutions to be consistently friendly, responsive, and willing to go the extra mile whenever needed.
Ease of Use
Staff quickly noted the simplicity of the control panel for everyday copying and scanning tasks. This was greatly appreciated, as teachers have varying levels of technical confidence, and a straightforward interface saved time and reduced frustration.
